Internship Documentation Support Guide

For Interns at Jivanamasteya Trust
Duration: 2 to 12 Weeks (Extendable upon request)
Mode: Field-based + Remote tasks (Hybrid) (Fulltime Equivalent) Field Visit Included
Work Days: Monday to Friday | Time: 11:30 AM – 5:30 PM & SOS
Off Days: Saturday & Sunday

Purpose of This Guide

Many universities require interns to submit weekly logs, reflections, or reports. We understand preparing documentation can be time-consuming. This guide is created to support you with a tentative structure and examples, so you can confidently prepare your reports and paperwork.

You are free to modify entries as per your actual experience.

Suggested Weekly Format (for Documentation)

Each week, your documentation may include the following:

• Week Number & Dates
• Activities Done
• Learnings & Observations
• Challenges or Reflections
• Photos (if allowed)
• Signature (if required)

Week-by-Week Plan & Example Entries

Week 1: Orientation + Program Understanding

Activities Done:

• Attended 1-day orientation (online or in-person)
• Introduction to Jivanamasteya’s 3 main programs:
  • Project Karnav (Legal Aid, Human Rights)
  • Dear Cherry Kiwi (Women & Child Welfare)
  • UdānSeed (Social Entrepreneurship)

Example Entry:

“I learned about how Jivanamasteya integrates field work with legal empowerment. I chose to focus on child welfare activities under the Dear Cherry Kiwi program.”

Suggested Documentation:

• 1-page reflection on area of interest
• Notes from orientation session

Week 2: School Activities for Child Development

Activities Done:

• Visited underprivileged schools
• Conducted sessions on:
  • Soft skills, hygiene, or story-based learning
  • Art, games, or awareness posters

Example Entry:

“I helped design a drawing activity around the topic ‘My Safe Circle’. Children responded well and expressed their ideas through art.”

Suggested Documentation:

• Daily task logs
• Photos or session notes
• Feedback from teachers (if available)

Week 3: Community Cluster Work – Counseling + Rights

Activities Done:

• Participated in counseling or awareness sessions with women or children
• Supported gender-based discussions or educational outreach

Example Entry:

“I accompanied the cluster coordinator to a community center where we conducted a session on child rights and good touch-bad touch. I observed how sensitive issues are discussed respectfully.”

Suggested Documentation:

• Field observation note (1 page)
• Simple survey or checklist (if used)

Week 4: Government Interaction + Policy Awareness

Activities Done:

• Observed NGO interactions with:
  • Women & Child Department
  • Education Officers / Police
• Assisted in preparing policy workshop materials

Example Entry:

“I helped compile a training PPT on the POCSO Act. I also observed an officer interacting with frontline workers regarding school dropout cases.”

Suggested Documentation:

• Brief report on visit/meeting
• List of policy issues discussed
• Poster or resource created

Week 5: Blog Writing + Digital Campaigns

Activities Done:

• Wrote a blog on a rights-related topic
• Participated in planning a digital campaign (e.g., Stop Abuse / RTE awareness)

Example Entry:

“I wrote a blog titled ‘Menstrual Hygiene: What Every Girl Must Know’ which was later shared on NGO’s social media. I also drafted 2 posters in Canva.”

Suggested Documentation:

• Final blog/article (500 words)
• Social media poster, script, or video idea

Week 6: Legal Documentation & Victim Support

Activities Done:

• Drafted basic legal documents under supervision
• Learned how to maintain victim confidentiality
• Created a format for legal data entry/logs

Example Entry:

“I observed how case files are maintained at the legal aid desk. I helped transcribe a basic notice draft for a DV victim with guidance from a mentor.”

Suggested Documentation:

• Legal format/sample created
• Daily field log
• Confidentiality clause acknowledgment (if needed)

Week 7: Social Entrepreneurship Exposure – UdānSeed

Activities Done:

• Visited local micro-businesses supported by NGO
• Understood impact models (e.g., sanitary pad makers, tuition centers)
• Conducted informal interview with a woman entrepreneur

Example Entry:

“I interviewed Meena Ben, a rural entrepreneur who runs a sanitary pad unit. Her journey from a housewife to social entrepreneur was inspiring.”

Suggested Documentation:

• Case study write-up (1–2 pages)
• Summary of visit
• Interview notes

Week 8: Reflection, Research & Final Report

Activities Done:

• Compiled weekly learnings
• Wrote a short policy brief or research-based article
• Presented a short summary to the team (online or offline)

Example Entry:

“My report focused on gaps in legal aid awareness among underprivileged women. I also proposed a one-pager toolkit NGOs can distribute.”

Suggested Documentation:

• Final Internship Report
• Blog + Social Campaign Sample
• Policy brief or toolkit
• Presentation slides (optional)

Short-Term Interns (2–4 Weeks)

If you’re interning for a shorter period, document the most relevant parts from Weeks 1–4. Include:

• 1 Blog or Article
• 1 Field/Activity Report
• 1 Reflection Note

Remote Work (if applicable)

You can include:

• Screenshot or link to blog/article
• Copy of designed poster or reel idea
• Legal research or data entry summary
• Written scripts for workshops
• Links to tools used (e.g., Canva, Google Docs)

Checklist of Possible Submissions

Document Type	Description
Weekly Logs	Short summary of tasks done (2–3 lines/day)
Field Notes	1–2 pages per week (observations, suggestions)
Blog/Article	400–600 words on rights/social issues
Posters/Designs	Canva/PowerPoint posters for campaigns
Final Report	Combined learning + suggestions (3–5 pages)
Photos (optional)	Add only if permitted
Signatures	Supervisor sign-off if needed by college

Disclaimer

This documentation guide is tentative and meant to support your university paperwork. Your actual experience may vary based on:

• Your assigned project
• Field availability and school/government schedules
• NGO’s real-time priorities
• Your own creativity and initiative

Please use this as a flexible tool — not a mandatory structure.